Privacy Policy

At Christian Surfers UK the privacy of our members and supporters is very important to us. This policy is concerned with how we collect information, what we do with it and what controls you have.

In this policy references to Christian Surfers UK, or CSUK, or to ‘we’ or ‘us’ are to Christian Surfers UK which is a registered charity in England and Wales: charity number 1070830; registered address: 11 Walnut Close, Nailsea, Bristol, BS48 4YH

What personal data do we collect?

We collect personal data (any information which identifies you, or which can be identified as relating to you personally) only in connection with specific activities and which has been supplied by you. This will include, for example, your name, address, phone number, email address, date of birth (where relevant)

The lawful basis for processing and use of your data

• Consent
  When we collect any personal information, either online or when you fill in a form, you will be given the option to opt-in to receive communications from us by post, email and telephone. By providing personal data to us you consent to its use as described in this Privacy Policy. If at any time you want to alter your preferences or request that we stop communicating with you please let us know by emailing Alison Boddy ali@christiansurfers.co.uk.
• Legitimate interests
  We have a legitimate interest to process your data in order to administer your membership, send you renewal notices etc
• Legal obligation
  We are legally required to hold certain personal information to fulfil statutory obligations, e.g. the collection of Gift Aid, and in relation to our financial accounts

Sharing your data

• Where we have your consent, we will share your email address and phone number with Christian Surfers staff and relevant group leaders so that they can inform you of local activities that may be of interest to you.
• We are legally required to share your details with HMRC, for Gift Aid declarations
• If you have asked to receive our Prayer Diary and/or update newsletters by email, we will share your name and email address with Mailchimp for these purposes only
• Google Drive, Dropbox and Church Suite are used to aid with the secure storage of data

Christian Surfers UK will not share your information with any other third party apart from those listed above.

Retaining your data

We will only use and store your information for as long as it is required for the purposes it was collected for. How long it will be stored for depends on the information in question, what it is being used for and, sometimes, statutory legal requirements.

More information about our data retention policy can be provided by emailing ali@christiansurfers.co.uk

Your rights

• The right to access information we hold on you
  At any point you can contact us to request the information we hold on you as well as why we have that information, who has access to the information and where we obtained the information from. Once we have received your request we will respond within one calendar month. There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.
• The right to correct and update the information we hold on you
  If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated. You can do this by emailing Alison Boddy ali@christiansurfers.co.uk or by writing to the address at the beginning of this privacy policy
• The right to have your information erased
  If you feel that we should no longer be using your data or that we are illegally using your data, you can request that we erase the data we hold. When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s)).
• The right to object to processing of your data
  You have the right to request that we stop processing your data. Upon receiving the request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data.
• The right to withdraw your consent to the processing at any time
  You can withdraw your consent by emailing Alison Boddy ali@christiansurfers.co.uk or by writing to the address at the beginning of this privacy policy. We will comply with your request within one calendar month
• The right to lodge a complaint with the Information Commissioner’s Office

If you make a request to us under this privacy policy and you are unhappy with the response, you have the right to complain to the Information Commissioner’s Office. They can be contacted as follows:

Website: www.ico.org.uk
Telephone: 03031231113
Address: Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF